Applying for a room or home online involves filling out an online rental application. But is it really as simple as that, or is there more to it? In this post, we’ll show you how to navigate the whole application process and avoid disappointment, especially as a student looking for affordable housing in a competitive market.
Documents You’ll Need for Rental Applications
Before applying anywhere, make sure you collect the necessary documents. The specifics often vary from one application to another, but you’ll generally have to provide:
- Proof of your identity (such as a driver’s license or student ID)
- Proof of income (such as bank statements)
- An overview of your rental history
- Details on your contract’s potential guarantor
These documents give the landlord confidence that you’re legitimate. They’ll know you can keep up with rent and that you’re who you say you are.
Many student rentals require a guarantor—usually a parent or guardian—to co-sign the lease. If you’re an international student, some landlords may require you to pay several months’ rent upfront or use a third-party guarantor service.
If the landlord is open to pets, you’ll likely need to provide information about them. For example, does the pet have all its necessary vaccinations? You might even arrange “pet references” from people who can vouch for their behavior.
Rental Application Fees
Even the application process itself could cost a pretty penny. The landlord will likely charge a fee to finance background checks and other administrative processes. Depending on the state (and your landlord), you can expect an application fee of around £20-50 in the UK.
Luckily, UK law prevents excessive rental application fees. The Tenant Fees Act 2019 prohibits landlords from charging excessive admin fees, making it easier for students to apply without hidden costs.
How To Avoid Disappointment When Applying for Rentals
There are scams and problems lurking around every corner. You’ll need more than luck to avoid problematic rental listings. Here are seven ways you can proactively steer clear of disappointing homes:
- Read the fine print: Check the listing over repeatedly. Make sure you’re clear on the landlord’s pet policy and that there are no other red flags.
- Contact landlords: Most platforms let you directly message or contact a landlord. You’ll have a chance to ask any questions before formally applying.
- Be quick: The best homes on the market go quickly. Turn on email notifications to learn as soon as a good property becomes available.
- Arrange a viewing: Photos alone won’t tell the full story. See the home for yourself, and you’ll get a better idea of if it’s the place for you.
- Set your budget: You can’t enjoy a property if you’re struggling to keep the lights on. Be honest about your rental budget, and never go beyond it.
- Avoid peak season: In most states, rentals are more expensive in summer. If possible, look for somewhere in winter for cheaper rates.
- Use advanced search: Online platforms let you calibrate a search to your needs. Some sites (such as Zillow) are even using AI for better searches.
The Tenant Screening Process
Your landlord will want to know they’re renting to someone dependable. Proof of income alone is rarely enough to give them peace of mind. They’ll usually want to conduct a background check to ensure you don’t have any undisclosed convictions.
In addition, they’ll look for a healthy credit score of roughly 700 or higher. These numbers show how well you can pay loans back if you earn any outstanding debts. If yours is significantly lower than 700, your landlord might ask you for a guarantor.
They’ll also ask for references. On paper, your application fee goes towards these checks. If you keep anything from your landlord, you’ll face an uphill battle to get their approval.
Arranging Your Tenant References
Every landlord handles references differently. They might ask for a professional reference to see if your job is legitimate. Put down your employer’s name and contact details. If you’re freelance, you could add your accountant or biggest client’s information.
Your new landlord will almost always want to hear from your previous one. They’ll then find out if you have any prior evictions or problems with paying rent. First-time renters can instead use personal references from somebody who knows them well.
Before adding somebody’s information, contact them to make sure it’s okay. Even if you know it is, give them a heads-up. They’ll know to expect the landlord’s call or email.
Your Application Timeline
The landlord will likely get dozens (possibly even hundreds) of applications. They’ll need time to sort through each one. After about a week, you should have their decision. However, two weeks of radio silence is likely a no.
If the landlord approves your application, you’ll receive the rental contract within a few days. You may even be able to move in within the week. Always ensure you check the lease before signing to avoid any nasty surprises.
Conclusion
Online platforms make rental applications much simpler for both sides. However, the process still requires certain documents, absolute honesty, and a strong understanding of rental market trends.
For students, especially those in high-demand areas, preparation is key. Be aware of scams, plan ahead, and know your rights as a tenant to avoid costly mistakes. With the right approach, you can secure comfortable housing that suits your student lifestyle.
